Question: We have some recurring errors in our QuickBooks. No one will take ownership of the errors, but I need to find out who made them. Is there a way to do that?
Answer: QuickBooks Premier and Enterprise have a report that should give you that information. It’s called an “Audit Trail.” This will list entries and adjustments made by date and by user. For instance, if your username is “Jim,” this report will show all entries made when the user Jim is logged in and making entries. This is one of the reasons why it is important to set up each person who uses QuickBooks with their own username and login information.
This report can be helpful in tracking down errors, identifying employees who need additional training, or even identifying sources of fraud. It holds your employees accountable.
To create this report, go to “Reports” > “Accountant & Taxes” > “Audit Trail.” You can select a date range to narrow down the report. Also, if you are trying to look at one specific user, you can apply a filter to show only that user.
QuickBooks Premier and Enterprise can be modified to better serve ad specialty distributors. Harriet Gatter is a QuickBooks ProAdvisor, a former accounting professor and a former ad specialty distributor. She advises ad specialty distributors to use QuickBooks Premier and Enterprise, often in conjunction with other industry-specific software, to manage the complexities of the ad specialty business, with the results being time saved, errors eliminated and an overall accurate accounting of your business. Contact her at [email protected]
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